Apply to AV/VTC Project / Event Coordinator

Bailey Information Technology, LLC
Service-Disabled Veteran-Owned Small Business (SDVOSB) - Woodbridge, VA
AV/VTC Project / Event Coordinator
EEOC OCIO Enterprise Helpdesk (EHD)
Contingent Position - Anticipated Contract Award

Location	Onsite, EEOC Headquarters, Washington, DC; occasional travel to field offices
Labor Category	Audiovisual / Video Teleconferencing - Project & Event Coordination
Key Personnel	No
Staffing Basis	Full-time

CLEARANCE / SUITABILITY REQUIREMENT: Public Trust - SF-85P Background Investigation Required. No Secret, Top Secret, or other national security clearance is required for this position.

Position Summary

Plans, directs, and executes AV/VTC productions for executive meetings, conferences, live events, webinars, and hybrid collaboration environments. Serves as the primary liaison ensuring coordination of technical operations, personnel, and event logistics.

Key Responsibilities

Lead planning, production, and execution of live, virtual, and hybrid events; serve as primary production lead for executive meetings, conferences, town halls, webinars, and special events.
Develop production plans, event timelines, run-of-show documents, cue sheets, and contingency plans; coordinate rehearsals, technical run-throughs, and presenter briefings.
Direct live event operations, ensuring smooth transitions between speakers, presentations, and multimedia content; monitor audio, video, lighting, streaming, and presentation systems.
Oversee recording and live streaming of events to internal and external audiences.
Coordinate with IT teams, AV technicians, and VTC operators; assign production roles; manage event schedules, equipment availability, and staffing requirements.
Conduct post-event reviews; maintain production documentation, SOPs, and equipment inventories.
Consult with customers to determine event objectives and technical requirements; recommend production solutions based on audience size, venue, technology, and budget.
Provide executive-level customer support before, during, and after events; deliver presenter orientation and coaching on AV/VTC technologies.

Minimum Qualifications

10 years of experience supporting an environment similar to EEOC's.
Experience supporting comparable AV/VTC equipment and systems.
Experience working with dispersed, multi-site field office environments.

General Requirements (All Positions)

Must currently hold, or be able to favorably pass, a full-field five-year employment background investigation (SF-85P) prior to performing work.
This is a Public Trust suitability requirement (OPM standards, 5 CFR Part 736), not a national security clearance.
Acceptable command of the English language.
Subject to Contractor-funded training of at least 40 hours/year in core competencies.