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AV/VTC Project / Event Coordinator

  • Washington, DC
  • Information Technology
Bailey Information Technology, LLC
Service-Disabled Veteran-Owned Small Business (SDVOSB) - Woodbridge, VA
AV/VTC Project / Event Coordinator
EEOC OCIO Enterprise Helpdesk (EHD)
Contingent Position - Anticipated Contract Award
Location Onsite, EEOC Headquarters, Washington, DC; occasional travel to field offices
Labor Category Audiovisual / Video Teleconferencing - Project & Event Coordination
Key Personnel No
Staffing Basis Full-time
CLEARANCE / SUITABILITY REQUIREMENT: Public Trust - SF-85P Background Investigation Required. No Secret, Top Secret, or other national security clearance is required for this position.

Position Summary

Plans, directs, and executes AV/VTC productions for executive meetings, conferences, live events, webinars, and hybrid collaboration environments. Serves as the primary liaison ensuring coordination of technical operations, personnel, and event logistics.

Key Responsibilities

  • Lead planning, production, and execution of live, virtual, and hybrid events; serve as primary production lead for executive meetings, conferences, town halls, webinars, and special events.
  • Develop production plans, event timelines, run-of-show documents, cue sheets, and contingency plans; coordinate rehearsals, technical run-throughs, and presenter briefings.
  • Direct live event operations, ensuring smooth transitions between speakers, presentations, and multimedia content; monitor audio, video, lighting, streaming, and presentation systems.
  • Oversee recording and live streaming of events to internal and external audiences.
  • Coordinate with IT teams, AV technicians, and VTC operators; assign production roles; manage event schedules, equipment availability, and staffing requirements.
  • Conduct post-event reviews; maintain production documentation, SOPs, and equipment inventories.
  • Consult with customers to determine event objectives and technical requirements; recommend production solutions based on audience size, venue, technology, and budget.
  • Provide executive-level customer support before, during, and after events; deliver presenter orientation and coaching on AV/VTC technologies.

Minimum Qualifications

  • 10 years of experience supporting an environment similar to EEOC's.
  • Experience supporting comparable AV/VTC equipment and systems.
  • Experience working with dispersed, multi-site field office environments.

General Requirements (All Positions)

  • Must currently hold, or be able to favorably pass, a full-field five-year employment background investigation (SF-85P) prior to performing work.
  • This is a Public Trust suitability requirement (OPM standards, 5 CFR Part 736), not a national security clearance.
  • Acceptable command of the English language.
  • Subject to Contractor-funded training of at least 40 hours/year in core competencies.