Executive Assistant

Offutt AFB, Nebraska

EXECUTIVE ASSISTANT
Office of the Staff Judge Advocate (55 WG/JA) — Offutt AFB, NE
Full-Time | Bailey Information Technology, LLC (BIT, LLC)

Position Summary

Bailey Information Technology, LLC (BIT, LLC) is seeking a detail-oriented, discreet, and highly organized Executive Assistant to provide confidential administrative and clerical support to senior leadership at the 55th Wing Office of the Staff Judge Advocate (55 WG/JA), Offutt AFB, Nebraska. This is a full-time, on-site position supporting a legal office environment where professionalism, confidentiality, and sound judgment are essential every day.
The Executive Assistant will serve as a primary point of contact between office leadership and external agencies, manage calendars and correspondence, prepare reports and briefing materials, and handle sensitive personnel and legal-adjacent documentation with the highest degree of discretion.

Location & Schedule

Work Location: Offutt AFB, Nebraska 68113 (100% on-site; no remote work)
Schedule: Monday–Friday, 7:30 AM – 4:30 PM, excluding federal holidays
Telework: Ad-hoc/situational telework only, at Government discretion, using Government-furnished equipment — not guaranteed
Employment Type: Full-time, non-personal services contract position
Dress Code: Business casual required (denim, t-shirts, hoodies, ball caps, shorts, tennis shoes, and sandals are not permitted)

Required Qualifications

Associate's Degree in any field
Minimum of one (1) year of experience in clerical or data entry work, obtained in an office setting
Minimum of one (1) year of experience working in a military environment
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
Ability to read, understand, speak, and write English fluently to communicate effectively with customers and staff, in person and by telephone
Must be a U.S. Citizen
Must be able to obtain and maintain a favorable federal background investigation and Common Access Card (CAC) as a condition of employment

Preferred Qualifications

Bachelor's Degree in business administration, legal studies, or a related field
Prior administrative experience in a legal office, Judge Advocate General (JAG), or law firm environment
Experience supporting senior military leadership or executive-level staff
Familiarity with military correspondence formats, protocol, and Air Force administrative procedures
Notary Public certification
Prior CAC holder or active/current federal background investigation (may reduce onboarding lead time)
Experience handling sensitive, privileged, or legally sensitive documentation
Strong typing, transcription, and proofreading skills
Prior experience working on a military installation

Core Duties & Responsibilities

Apply administrative principles, concepts, and practices to support day-to-day operations of the Office of the Staff Judge Advocate
Produce a variety of documents — emails, letters, reports, spreadsheets, and presentations — using Outlook, Excel, PowerPoint, Word, and Teams
Apply knowledge of administrative information management practices, office procedures, and military protocol guidelines
Maintain confidentiality regarding sensitive, strategic, and personal information with absolute discretion at all times
Serve as the primary point of contact between office leadership and external agencies
Track deadlines, deliverables, and other time-sensitive matters requiring timely completion
Manage calendars, scheduling, and meeting/conference coordination
Prepare, edit, and maintain correspondence, documents, reports, presentations, and briefing materials
Answer and route phone calls, emails, and in-person inquiries professionally and promptly
Attend meetings and conferences; follow up and consult with leadership as requested
Handle sensitive personnel documents in accordance with applicable laws and Government guidance
Scan, upload, and maintain electronic records and filing systems
Maintain professional, positive working relationships with installation and community agencies
Complete all required Government orientation, initial, and annual training (including emergency preparedness training such as active shooter, tornado, and fire drills)

Security Requirements

Must be a U.S. Citizen; may be required to submit an original Birth Certificate or Certificate of Naturalization
Must complete an SF-86 (Questionnaire for National Security Positions) or AF Form 2583 (Request for Personnel Security Action), plus any other applicable forms, as part of the background investigation process
Subject to fingerprinting and a criminal and financial background investigation in accordance with agency regulations
A favorable background investigation is a condition of continued employment; unfavorable findings will result in immediate removal from the worksite and/or loss of Government computer system access
Must obtain and maintain a Common Access Card (CAC) for facility entry and access to Air Force Information Networks
Limited-scope duties only permitted during the initial processing period, until fingerprint clearance and/or full investigation adjudication is complete
Must comply with all Air Force installation and agency security requirements, including DoDM 5200.02 (DoD Personnel Security Program)
Required to complete Privacy Act and HIPAA training within 30 days of assignment and annually thereafter

Physical & Work Environment Requirements

Standard office environment on a military installation; primarily sedentary work with occasional walking within the facility
Must present a professional, conservative appearance consistent with community and installation standards
Must be able to safeguard Government property (keys, badges, equipment) issued for performance of duties
Compliance with all installation safety procedures, fire/emergency drills, and base-specific policies (e.g., no handheld device use while driving on base, no unauthorized photography)