Location: Springfield, VA Security Clearance: Active TS/SCI Required Experience Level: Mid-Level (10+ years) Education: BA/BS or MA/MS in Communications, Psychology, Management, or related field
Position Overview
We are seeking an experienced Engagement Protocol Communications Officer to support communications, engagement activities, and event coordination for a federal client within the National Geospatial-Intelligence Agency (NGA). This role requires an organized, proactive professional capable of planning and executing high-visibility meetings, workshops, and leadership engagements while ensuring adherence to NGA protocols and standards.
The successful candidate will coordinate and support internal and external engagements, manage logistics for in-person and virtual events, and facilitate communication across diverse stakeholders including senior leadership, research scientists, and external partners.
Key Responsibilities
Event Planning & Execution
Plan, organize, and provide logistical support for meetings and events including directorate-wide all-hands meetings, technical exchange meetings, leadership off-sites, industry days, workshops, and outreach events.
Coordinate event logistics including scheduling, venue arrangements, registration, and attendee management.
Develop and manage agendas, event timelines, and supporting documentation to ensure successful execution.
Serve as host or master of ceremonies for meetings and events as required.
Meeting & Conference Support
Provide full lifecycle meeting support including planning, organizing, scheduling, agenda development, and conference material preparation.
Prepare event materials, briefings, and proceedings documentation.
Coordinate audio-visual equipment, webcasting services, and video teleconferencing (VTC) support for both in-person and virtual events.
Stakeholder Engagement
Liaise with internal offices and external partners to identify engagement requirements and ensure satisfaction across a wide range of stakeholders.
Lead cross-office coordination for external engagements including preparation meetings and talking point development.
Ensure compliance with NGA protocols and engagement policies.
Communications & Information Sharing
Draft and distribute internal communications such as newsletters, announcements, and event summaries.
Support communication strategies that enhance awareness of directorate initiatives and activities.
Provide recommendations to improve engagement processes, communications, and event quality.
Operational Coordination
Coordinate security requirements for meetings at NGA, NSG, DoD, and Intelligence Community locations.
Drive engagement activities from concept through execution, ensuring deadlines, logistics, and stakeholder needs are met.
Identify opportunities to improve event coordination, protocol practices, and communications processes.
Required Qualifications
Active TS/SCI security clearance
BA/BS or MA/MS in communications, psychology, management or equivalent degrees
10+ years of relevant professional experience
Demonstrated experience planning and executing meetings, conferences, or large-scale organizational events
Experience coordinating audio-visual services, virtual meeting platforms, and webcast events
Excellent written and verbal communication skills
Strong organizational, scheduling, and project coordination abilities
Ability to interact effectively with senior leadership and diverse stakeholders
Desired Skills
Experience supporting NGA, DoD, or Intelligence Community environments
Background in communications, protocol, or engagement support roles
Experience coordinating multi-office or cross-organizational initiatives
Strong customer service orientation and stakeholder management skills
Ability to manage multiple events or projects simultaneously in fast-paced environments
Additional Information
This position supports a high-visibility mission environment and requires professionalism, discretion, and the ability to work effectively with senior government leadership and external partners.