Office Management / Staff Officer – Skill Level 3 Springfield, VA Active TS/SCI Required (Polygraph Eligible) Are you a highly organized, mission-driven professional who thrives in fast-paced, high-visibility environments? We’re seeking a skilled Office Management / Staff Officer (Level 3) to provide executive-level operational, administrative, and policy support within a national security environment. This role is ideal for someone who combines precision, discretion, and strategic thinking with strong communication and problem-solving abilities.
What You’ll Do Executive & Office Operations Leadership You’ll serve as a critical partner to senior leadership, ensuring seamless office operations and mission execution by:
Managing senior leadership calendars, schedules, and executive phone lines
Coordinating high-level meetings and events from concept to execution
Developing agendas and supporting event facilitators
Maintaining records in accordance with federal records management standards
Managing organizational charts, recall rosters, and emergency contact data
Coordinating executive travel using Defense Travel System (DTS) and Management and Execution Tracker (MET)
Participating in staff and working group meetings
Strategic Communications & Staff Support You’ll craft and refine communications that directly support agency leadership and mission priorities:
Drafting, editing, and reviewing official correspondence, policies, memorandums, SOPs, staff packages, white papers, reports, talking points, and meeting minutes
Ensuring all products are clear, concise, accurate, and tailored to the intended audience
Delivering written and verbal communication to diverse stakeholders with professionalism and precision
Policy, Process & Problem-Solving Expertise You’ll apply analytical rigor and critical thinking to strengthen internal operations and mission effectiveness:
Researching laws, policies, and mission requirements to identify inconsistencies or gaps
Supporting internal policy development and process improvements
Evaluating existing workflows, designing enhancements, and implementing efficiencies
Managing security policy architecture and senior-level staff packages
Supporting Forms Management and policy updates
Tracking internal and external taskers to ensure on-time, high-quality completion
Managing electronic tracking systems at both enterprise and office levels
Supporting special projects to meet milestones and mission objectives
What You Bring
Experience in DOD Security and Installation environments
Experience supporting executive-level clients within the Intelligence Community, NGA, DoD, or Federal Government
Strong background in strategic planning support and data/metrics analysis
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Experience managing executive travel using DTS, MET, or equivalent systems
Familiarity with PeopleSoft, SharePoint, NCERTS, or similar enterprise systems
Exceptional written and oral communication skills
Ability to operate independently in high-visibility, deadline-driven environments
Strong interpersonal skills with a customer-focused mindset
Why This Role Matters In this position,— you’ll help drive mission success. Your ability to coordinate, analyze, communicate, and improve processes will directly support leadership decision-making and operational excellence in a complex national security environment. If you’re ready to contribute at a high level and make an impact where it counts, we want to hear from you.